CALLING NOTICE FOR THE FRIENDS’ OCTOBER 2018 AGM
10.15 for 11.15am, Saturday 20th October 2018
Oriel y Parc, St Davids
The 28th AGM of the Friends of the Pembrokeshire Coast National Park (Registered Charity no. 1012091) will be held on Saturday, 20th October 2018 at Oriel y Parc Gallery and National Park Visitor Centre, St Davids, Pembrokeshire, SA62 6NW.
10.15 Coffee and biscuits
10.45 Presentation of prizes to winners of the Children’s Literary Competition 2017-18
11.15 Start of AGM.
12.30 Buffet Lunch
13.30 – 14:30 Presentation by Sue Burton: ‘Pembrokeshire’s Marine Wildlife and Conservation’
15.00 – 16.00 Afternoon tea and cakes.
1. Chairman’s welcome
3. Minutes of the October 2017 AGM – already distributed – matters arising
4. Annual Report (for the twelve months since October 2017)
5. Treasurer’s Report and approval of accounts – see separate page
6. Subscriptions payable by overseas members receiving communications in hard copy
7. To Move Resolution/s listed below
8. Election of Officers: Chair (b) Vice-Chair (c) Hon. Secretary (d) Hon. Treasurer
9. Election of members to the Executive Committee
With the exception of the Honorary Chairman (External Policy), the Officers and the Executive Committee shall be elected annually at the Annual General Meeting. Nominations for election must be proposed and seconded in writing by members of the Charity and must be received by the Secretary at least seven days before the Annual General Meeting.
No resolution, other than those relating to the Treasurer’s report and statement of account or other formal business, shall be moved at the meeting unless written Notice thereof, signed by the members who propose to move and second it, has been received by the Honorary Secretary in sufficient time for the text of the resolution with the names of the proposer and seconder to be included in the Calling Notice to every member. The quorum for the Annual General Meeting shall be twenty members.
“That this AGM agrees to insert the following clause into the Charity’s Constitution as a new clause 3(c):
c) Staff of Business Members may be eligible to join the membership of the Charity as Associate Members providing the business where they are employed is a Business Member which agrees to adopt all the provisions of the Associate Member Scheme as laid out in the Charity’s Financial Protocol.
Associate Members will have all the benefits of Full Members except that they will not be entitled to vote. Their subscription will be paid by their Business Member employer as agreed between the Business Member and the Friends’ Executive and will generally be based upon two-thirds of the Single Member rate.
Associate Members will not be able to put forward resolutions to the AGM nor to nominate anyone for the Executive Committee, as individuals, but their employer, as a Business Member, will be eligible to do so.”
Resolution 2. (Provided Resolution 1 is adopted)
This AGM agrees to re-number the existing clause 3(c) to become Clause 3 (d) and to insert the words “Associate Member” in the first sentence, as follows:-
d) No Member, Associate Member or Business Member shall have any remedy at any time against the Friends………
Whilst the AGM is open for anyone to attend, participation and voting in the formal business of the AGM Agenda is limited to paid-up members (and excludes Associate Members).
Coffee, tea and a light buffet lunch will be provided. There will not be a specific charge. However please can all members and guests attending inform Peter Heard by post (Peter Heard, Tregynon, Gwaun Valley, Fishguard, Pembrokeshire, SA65 9TU) or e-mail – email@example.com or telephone 01239 820808 by Saturday, 6th October, at the latest, of their intention to attend – and also advise him if you are vegetarian or have a special dietary requirement.
Members are invited to make a donation on the day towards the cost of lunch & refreshments.
In the afternoon there will be a presentation by Sue Burton, the Marine Special Area of Conservation Officer for Pembrokeshire. The Pembrokeshire Marine Special Area of Conservation (SAC) designation is recognition that the area is one of the best in Europe for its marine wildlife. Sue’s presentation will cover information on why part of Pembrokeshire is a European Marine Site, what marine life can be found here, what is being done to protect that wildlife, and what you can do to protect the site for the future.